Client situation
SM
Sofia M. — Freelance Wedding Photographer
Receives 15–20 inquiries per week. Wrote every reply manually from scratch — 8 to 10 minutes per email, nearly 1.5 hours lost weekly on near-identical content. Needed to respond faster without losing the warmth that sets her apart.
Before / After
Before — manual reply
Hello Julie,
Thank you for your message and for your interest in my work.
Regarding your date, October 18th, I will check my availability and get back to you shortly.
In terms of pricing, my packages start from €1,200 for 4 hours and go up to €2,800 for a full day. For 6 hours of coverage, I would suggest a package around €2,000.
Please let me know if you have any questions.
Best regards,
Sofia
Generic. No personalisation. No recommendation. Writing time: 8–10 min.
After — AI-generated reply
Julie, what a beautiful setting for a wedding — a countryside venue with an intimate group sounds like exactly the kind of day that's full of genuine moments.
October 18th looks good on my end, so that's a relief! I'd love to be there.
For 6 hours of coverage, the package that would fit you best is my Classic — it includes 8 hours (so you'd have a comfortable buffer), 400 edited photos, and a private online gallery. It's €2,000 in total, with a 30% deposit to lock in the date.
That said, if 4 hours would cover everything, my Essential at €1,200 is also worth considering — though for a day that flows from ceremony to evening, I usually find the extra time makes a real difference.
The way I work is pretty relaxed — I follow the day as it unfolds and just try to catch the real stuff. Small weddings with 40 guests are honestly some of my favorites.
Personalised, warm, recommendation matched to the request. Time: under 2 min.
Results
3
prompt variants included
The prompt system
// Identity & expertise
Role: Sofia M., professional wedding photographer, 8 years experience
Style: documentary, natural, emotional
// Packages
Essential: 4h · 200 photos · €1,200
Classic: 8h · 400 photos · online gallery · €2,000
Premium: Full day · 600 photos · engagement session · €2,800
// Tone rules
Tone: warm, personal, never salesy — short paragraphs
Address: client by first name if provided
Output: email body only — no subject line, no sign-off
// Usage
→ Paste the client inquiry below to generate the reply.
How to use it
01
Open Claude
Paste the system prompt into a new conversation.
02
Paste the inquiry
Copy the client's email and paste it after the prompt.
03
Get the draft
The AI generates a personalised reply in seconds.
04
Review and send
A quick read, tweak if needed, then send.
Get this system
Replies in 2 Minutes
The same system, built around your packages, your tone, your availability. You answer a 3-minute form, I send back a written scope within 24 hours — everything happens by message, no call needed.
Simple guarantee: if it doesn't match the written scope we confirm, I rework it free until it does — and if after two rounds it still doesn't, full refund.